AFTER BEING HIRED, What do I need to prepare for the work permit? (Step before visa)

Needed for Processing Z-Work Permit (China)

First a simplified checklist:

• • Copy of diploma authenticated by the Chinese Embassy/Consulate
  • Police records check (AKA DBS, no criminal record) authenticated by the Chinese Embassy/Consulate
  • TEFL certificate (if you have one) authenticated by the Chinese Embassy/Consulate
  • Teacher’s information for the Work Permit (excel file)
  • Signed Health Confirmation Document OR documents for Physical exam (if asked to provide this)
  • Resume (MS Word file preferred)
  • Copy of Passport Photo Page
  • Copy of past Chinese visa (if you have been to China before)
  • Digital passport Photos following photo regulations (5 printed if possible)

Remember this is only for teachers who have signed a contract with us and are preparing their documents. If we have not offered you a contract, please do not start to prepare or send these documents to us.

NOTARIZED/AUTHENTICATION BY THE CHINESE EMBASSY/CONSULATE

• Copy of your Diploma (Bachelor’s Degree + if you have any other certificates or qualifications please also send them). Bachelor’s Degree MUST BE AUTHENTICATED/NOTARIZED BY THE CHINESE EMBASSY/CONSULATE

US Citizens – Document Authentication Explanation

Canadian Citizens – Document Authentication Explanation

UK Citizens – Document Authentication Explanation

Northern Ireland (examples/extra notes)

Australian Citizens – Document Authentication Explanation

• Police Check. The simplest form of police check is fine. In Canada, this is a form called “Canadian Police Certificate For Visa Applicants/Foreign travel/foreign work permits”, in the US this is a form that you can get while you wait at the local police/Sheriff’s station. Please see the list explained for the UK DBS.
  The police check must not be older than six months at the time they process the work permit, so unless you have a very recent police check, you will need to get a new one. For teachers that will not be starting the position for over six months please wait to get your police check until around the six-month-prior-to-starting mark. THE POLICE CHECK MUST BE AUTHENTICATED/NOTARIZED BY THE CHINESE EMBASSY/CONSULATE
• If you currently have a TEFL certificate we advise also having this authenticated together with the other two documents.

For some applicants it may seem like you have plenty of time to postpone getting started with the documents, but the time will go quickly, so it is best to get on this right away.

For scanning documents we ask for files to be separate and in pdf form. If you would like to use your phone, we suggest the free Adobe scan app: GooglePlay App Store

Teacher’s Information for the Work Permit (needed for us to apply for you in China)

Download Excel file (later you can upload to google sheets if you prefer)

• Please fill this in the best you can. Put type “———–“ if it does not apply.
• Please note that this is not for a visa application. You will apply for your visa later once we give you the work permit documents. The details in this document are what we need to copy and paste in the Chinese online system when we apply for your work permit. If you do not have excel you can download and then upload to google sheets (then later export back to an excel file).

Health Confirmation Download MS Word file

• This is a personal statement, which should be signed by you. It is not necessary to have this signed by your doctor.
• In some cases/cities, they will not accept the Health Confirmation and a physical exam/x-ray/blood test (using a specific document) may be necessary. First we try to have the simple declaration accepted.
• If you don’t have MS Word, you can download and import into Google Docs.

Chinese Visa Photos Download PDF Attachment with sizes and photo details

• Chinese Visa Photo (Hold on to one for the visa application in home country). (2 photos)

Costco (Bulk store) generally charges $9 for passport photos (make sure you show them the exact sizes and that you also want it digital). Walmart, Sam’s etc. are all places that generally take passport photos and also do photos for visas. When you go there, show them the attached document. They may go digital in the near future, but currently they often also ask for 4 passport photos when you do the arrival registration in China, so if possible get the digital and also 4 to 6 photos. If there is no way to get a digital photo, just the get the regular photo and try to take a very clear scan or photo of the photo.

As soon as you have any of the documents ready (one-by-one is also fine), please log in to the MEF system for uploading the documents. You should have received an email with the link to register and upload. Please check the size and look of the scanned documents. Please make sure the documents are in separate documents but that each document is together into one pdf (it is fairly easy if you use the free Adobe scan from your phone). Make sure parts of the document are not cut off and that your documents are in color. If the size is tiny or not clear enough, please scan it to a higher quality but if you have any errors with uploading, please check that the files are not too large.

Here is a simplified checklist again:

• • Copy of diploma authenticated by the Chinese Embassy/Consulate
  • Police records check (AKA DBS, no criminal record) authenticated by the Chinese Embassy/Consulate
  • TEFL certificate (if you have one) authenticated by the Chinese Embassy/Consulate
  • Teacher’s information for the Work Permit (excel file)
  • Signed Health Confirmation Document OR documents for Physical exam (if asked to provide this)
  • Resume (MS Word file preferred)
  • Copy of Passport Photo Page
  • Copy of past Chinese visa (if you have been to China before)
  • Digital passport Photos following photo regulations (5 printed if possible)

Note: Please keep all original documents and bring them with you when you come to China. They will expect to see all the original documents later once you are in China. (make a note on your packing list, so you do not forget this when packing later)